HJ Recruitment Privacy Policy


At HJ Recruitment, we are dedicated to safeguarding the privacy of personal information concerning individuals, clients, and the general public. This privacy policy outlines how HJ Recruitment collects, uses, discloses, stores, or manages personal information in accordance with privacy laws, including the Australian Privacy Principles as defined in the Privacy Act 1988 (Cth).

1. Collection of Personal Information

This policy pertains to personal, sensitive, or everyday information about you. HJ Recruitment's standard practice is to directly collect this personal information from you. Nevertheless, this information may be obtained through the HJ Recruitment website or in response to HJ Recruitment's printed and online advertisements. Personal information we collect includes contact details, current employment particulars, educational history, work history, and referee details. In addition, we may collect other personal information during meetings or interviews with our consultants.

HJ Recruitment collects your personal information to fulfill our functions as an employment and recruitment agency. Failure to provide requested personal information may limit our ability to provide you with our services.

On occasion, HJ Recruitment may source personal information from external third parties or publicly available sources. This may be necessary to verify information you have provided to us.

2. Use and Disclosure of Personal Information

We may utilise and disclose the personal information we have gathered to third parties, including but not limited to:

To offer our services to help you secure or retain employment.

To provide our services to assist you or your organization in recruiting suitable talent.

To support your career management, performance, or training.

To facilitate any required testing or assessments.

To assist with due diligence as requested by clients.

To assist with workplace rehabilitation.

To your nominated referees.

To any government authority or law enforcement agency.

To support analysis of human resources and labour markets.

We will always obtain your consent before referring your personal information to our clients for potential employment opportunities.

3. Personal Information and Website Visits

When you visit www.hjrecruitment.com.au to read, browse, or download information, our system may record data such as the date and time of your visit, accessed pages, and downloaded information. This information is used for statistical, reporting, and website administration purposes.

Occasionally, our website may employ 'cookies,' which are small text files transferred to an individual's hard drive for record-keeping. Users have the option to erase cookies, block them, or receive warnings before storage. Please note that disabling cookies may affect the functionality of our website.

While we take extensive measures to protect your personal information on our website, it is important to acknowledge that no data transmission over the internet is 100% secure. Although we secure such information upon receipt, the security of information sent or received online cannot be fully guaranteed.

4. Social Networking and Email Lists

HJ Recruitment uses social networking platforms such as LinkedIn, Facebook, Instagram, and YouTube for communication and networking purposes with the public. When we engage with you through these platforms, we may collect your personal information solely for communication purposes. These social networking services have their own privacy policies, and they also collect information.

When you subscribe to our email lists, we use your information to communicate with you through our electronic newsletters. If you wish to opt out of receiving newsletters, you can unsubscribe or notify us in writing to remove you from these email lists.

5. Sensitive Information

Some of the information we collect may be sensitive and pertinent to your employability or employment history, including health information, reasons for previous terminations of employment, and criminal history details.

6. Changes to Our Privacy Policy

HJ Recruitment may occasionally modify our Privacy Policy. Any changes will be updated and available on our website for your reference.

7. Storage and Security of Personal Information

HJ Recruitment consistently takes reasonable steps to protect personal information, whether stored electronically or in hard copy, from misuse, loss, unauthorised access, modification, or disclosure. All personal information is securely destroyed or deleted from our system when no longer needed.

8. Disclosing Your Personal Information

We only disclose your personal information for the purposes for which it is held or where a legal obligation exists. Disclosure typically occurs:

To our clients with your consent.

To referees you have provided for reference checks.

Internally and to our related entities.

9. Related Purpose Disclosures

At times, we outsource various services to Contracted Service Suppliers (CSPs). In providing these services to HJ Recruitment, CSPs may have access to some of your personal information. CSPs may include:

Software and technology providers.

IT contractors and Internet service suppliers.

Legal and other professional advisors.

Insurance brokers, underwriters, loss assessors.

Accountants and Superannuation fund managers.

Background checking and screening agents.

When engaging CSPs, we take reasonable measures to ensure they are bound by our privacy obligations and that there is no breach of these obligations.

10. Accessing and Updating Personal Information

Under privacy laws, you can access the personal information we hold about you, except for confidential evaluative opinion material obtained during reference checks. To access, correct, or remove your personal information, please contact our Privacy Coordinator during business hours, Monday to Friday, 8:00 am to 5:30 pm, at support@hjrecruitment.com.au. Provide sufficient information (e.g., name, address, and contact details) for us to locate your record in our database.

11. Complaints

If you have a complaint regarding how we have managed your personal information, please submit your complaint in writing. Upon receiving your complaint, we will determine the appropriate action, if necessary, to resolve it. We will respond to your complaint within 30 days of receiving it.